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Initial Application For Approval of ResearchInstitutional Review Board (IRB) at Northern Arizona UniversityInformation Required by the Institutional Review BoardPrincipal Investigator: Is this a renewal of a previous application? 1. Your Project's Title A Change of Scene: a microethnography of tabletop role-playing game sessions 2. Principal Investigator(s) Michael Van Ness 3. Primary NAU Department/Institute/Other Sponsor Anthropology 4. Address for all correspondence regarding this IRB application 3823 N. Paradise Road, Flagstaff AZ 86004 E-mail mev5@dana.ucc.nau.edu Phone (928) 527-3399 5. Primary NAU Faculty/Supervisor, or Other Sponsoring Supervisor Dr. Reed Riner NAU College Social and Behavioral Sciences NAU Box 15200 E-mail Anthropology@nau.edu Phone (928) 523-3180 6. Mark all that apply. ( ) Class Project; ( X ) Thesis; ( ) Dissertation If class project list class/course number, e.g. ENG 101: 7. Project Period (up to one year) From 05/05 To 12/05 8. Is/has a proposal for external funding support being submitted? No ( X ) Note: Your application will be processed more quickly by following these requirements: (a) The information given below must be written in language that an 8th grader can understand. (b) Failure to provide all required information will result in the return of your Application for correction before the IRB can review it. (c) In each space below, provide complete and simply worded answers to the following questions.
10. PROJECT DESCRIPTION. The IRB must have sufficient information written in non-technical terms to estimate and evaluate possible risks. Briefly describe (a) the project, and (b) what human participants will experience during the proposed research. (a) The proposed thesis project will perform a qualitatively driven, micro-ethnography of tabletop role-playing games (RPGs). A tabletop RPG is a commercially available game that can be found in such places as Bookman’s or Hastings and usually consists of a series of rule books which describe the game play. The movie ET opens with a table-top role-playing game in progress; these sorts of games are best described as interactive storytelling. They do not require a game board as all the action takes place in the imagination of the players, as it would if they were reading a book. One player, referred to as a gamemaster, serves as a both storyteller and referee. The other players create player characters which, during the game, interact with the game master’s story. The event is a game in that there are specific rules that add structure as well as uncertainty. Thus, if during a game a player character were fighting monsters in a Lord of the Rings style story, dice would be rolled to see how the event played-out. These games are referred to as tabletop role-playing games since they are usually played at a table of some kind; this just makes sense given the number of dice, paper, and books required for game play. There are other types of RPGs that are not are not tabletop RPGs, such as live-action role-playing (where participants physically act out their roles), but none of these other types of role-playing games will be explored. (b) I will participate in the role-playing games I study as either a player or a gamemaster. Considering the vast array of performances, verbal artistry, and social interactions that occur during tabletop gaming sessions (which field notes could not hope to capture), I will record my participant observations in audio and video format. Aside from these recordings (which admittedly carry a degree of risk), I will not be asking research participants to do anything they would not otherwise be doing – that is, having fun participating in role-playing games. [TOC] 11. INFORMED CONSENT PROCESS (if applicable). Describe the process you will use to obtain informed consent from your participants. Tabletop role-playing games are ethically interesting and unique situations. While everyone in a role-playing game co-constructs the ongoing story, the gamemaster is the ultimate referee and as such has power over the other players (the game master is, in essence, the one who gives each player a type of score at the end of each game). If a particular game master was interested in participating in the research, this could mean that the other players in the game master’s group might be coerced into participating as well. I will use my own familiarity with role-playing sessions to guard against this type of potential coercion, and I have written the informed consent documents with this ethical danger in mind. I will immediately end research in game settings where gamemasters – in any way – threaten or coerce players into project participation. Whenever possible I will meet with players well before game sessions begin to discuss the project and review the informed consent documentation. This will help to avoid (1) players feeling pressured into giving consent – particularly when games are about to begin and gamemasters or other players become impatient, as well as (2) situations in which I am encouraged to rush through my presentation of the informed consent document. As it is not unusual for players to join game sessions after they have “officially” begun, I will need to explain to the groups I conduct participant observations with that I will have to gain informed consent from all new players (which may require a 20 minute pause in the game) or I will have to leave. Aside from these considerations, the proposed project will employ three distinct ethical procedures to promote informed consent. These include: (1) the use of a standardized informed consent document presentation, (2) the dissemination of my thesis prospectus to all interested research participants, and (3) the creation of a web site devoted to the ongoing project which research participants, the IRB, and the world can use to monitor the project’s progress (to be updated weekly) and to review its basic documentation (the prospectus and informed consent documents at least). The informed consent presentation will be rehearsed extensively before being employed and will progress as follows. After providing players with the informed consent document which accompanies this application I will briefly describe why we need this kind of paperwork. I will then explain the various sections of this document and ask that the players read it. Whenever players seem intent upon skipping this step I will take extra care to ensure they understand what they are signing. Once potential participants have had sufficient time to read the document I will ask if anyone has any questions about it or my project. I will explain that no one is obligated to participate in the research, and that if they agree to participate they can choose to stop participating at any time with no negative consequences. I will then make sure all the players sign the informed consent document – if any of the players chooses not to participate I will thank them for their time and leave the ethnographic setting. These documents will be stored with all project materials in a locked desk in my private home office. After the project concludes, these documents will be stored in a locked filing cabinet for a period of at least three years as per IRB regulations. I have included the following paragraph in the informed consent document, “A project web site exists whose URL will be supplied to you upon request – there you will be able to find a copy of this document, the research plan (called a prospectus), and a variety of other research materials. You are invited to explore this site whether or not you choose to participate in the project. If you would like I will provide you with either a hard or electronic copy of the thesis prospectus.” I will be sure to bring both hard and electronic copies of my prospectus to each period of participant observation so that research participants can better understand the nature of the project. The project web site (to be opened upon confirmation of IRB approval – the exact URL to be supplied in writing to the board and to Melanie.Birck@nau.edu) will contain the following elements:
12. PROCEDURE/PROTOCOL DESCRIPTION. Provide the details of your plan to use interviews, questionnaires, or data recording forms. Include a step-by-step description of each procedure or protocol, including how often, how long, and where each will occur (frequency, duration, and location). The ethnographic focus of the proposed research does not require the use of questionnaires, formal interviews, or data recording forms. The data collection methods I will use fall into two categories: field notes created from participant observations and actual recordings of game space (still image, video clips, audio records and handouts). While a certain degree of note taking is a natural part of participating in a role-playing game (players need to record the status of their characters, significant events in the ongoing story and so on), it would be both distracting and inappropriate to record detailed ethnographic field notes during game play. Since I assume that the reflections and insights researchers gain from fieldwork fade rapidly as a function of time (Bernard 2000: 356), I will try to record notes as soon as possible after participant observations conclude. Considering the body of guiding theory I have thus far collected, my field notes will seek to record the following types of data:
Notes will be taken first in college-ruled, spiral notebooks (as is my preference – I just think better with a mechanical pencil in hand) and later transferred to Microsoft word format. All digital field notes and research files will be password protected in two ways: (1) a password is required to use my computer, (2) all files will be individually password protected using one project password. I will take every reasonable precaution to prevent field notes from being inspected by anyone except myself: at home I have a locked desk where all research materials will reside (including field notes, audio tapes, video tapes, game handouts and digital cameras). Since I am interested in capturing complex and often subtle non-verbal interactions of the research participants as much as I am interested in their actual speech, it is necessary that I make video recordings as I conduct participant observations. Given that I expect to participate in hundreds of hours of tabletop role-playing (game sessions usually last for 3-12 hours), I will videotape only small samples of each game session. The video recorder to be used is a Sony DCR-TRV140 8mm Camcorder. I will set this instrument up on a tripod prior to the beginning of each game in such a way that the field of view covers most of the game space. I will explain to the players that the camera will remain off until I activate it using the camera’s remote control, which I will do from time to time as interesting game events and interactions take place. If any of the players object to the presence of the camera I will not use it during that particular session. I estimate that perhaps 20-30 minutes of video recordings will be gathered during each game. This body of data will not be immediately transcribed, but will be recorded on my Sony Vaio home computer (which interfaces smoothly with the camcorder using a program called PIXELA) and converted to DVD format so that I can review it as needed during the eventual process of ethnographic data review and pattern-finding. Eventually, as I come to focus my attention on specific aspects of RPGs, I will reduce the video-clips into shorter segments with more specific themes. The only time I will transcribe video clips will be (1) when and if it becomes useful to do so for the purposes of analysis, and (2) when I compose the final micro-ethnography, which must predominantly take the form of typed text. I prefer a style of analysis in which patterns and domains emerge from repeated exposures to the data – this is best accommodated by reviewing as much of the actual game as possible as opposed to a reduction of this reality. Thus, instead of manipulating and reviewing one-moment’s interpretation of RPG action – transcribed text – I will be sorting and coding detail-rich and open ended moments of role-playing in the form of video files. Throughout the process of data acquisition I will draw upon the insights offered by Duranti’s Linguistic Anthropology and its Appendix: Practical tips on recording interaction (1997: 340-347), which includes a variety of ways to reduce the number of common problems students encounter during their fieldwork. Ethical considerations of informed consent will take absolute priority: as Duranti explains, “Be sensitive to people’s reactions and expectations. Always explain what you are doing, why you are recording, and ask permission” (1997: 344). Duranti argues that “One should record as much as possible” (1997: 344), and I agree. Complete audio recordings will be made of each game session (again, unless any player objects) to serve as one more avenue of data gathering and as a backup for the videotaping procedures using a Panasonic Slim Line AC/Battery tape recorder and a Radio Shack uni-directional dynamic microphone. As will be the case with the video records, audio tapes will not be transcribed in their entirety, but rather selectively according to their utility to the ongoing research. I will use a 4 channel mixer to transfer audio tape data to CD format and then store and reduce this data (as research continues) on my personal computer. Using both the Sony DCR-TRV140 8mm Camcorder and an hp photosmart 435 digital camera, I will take still images of the game spaces I encounter during my fieldwork to supplement the audio and video records. This method will focus on the artifacts players use as they role-play (usually scattered around the game table) such as polyhedral dice, maps, drawings, rule books, miniatures, and snacks. Some of these artifacts, such as gamemaster handouts, will be collected as well and stored with all other research materials, in a locked desk in my personal home office. [TOC] 13. CONFIDENTIALITY AND ANONYMITY PROTECTION.Describe (a) How you will safeguard the privacy of your participants, (b) How you will guarantee the confidentiality of information that is collected, and (c) If you are using videotape or audiotape materials, indicate (1) Where and how these items will be stored during the project, and (2) How the information contained in the materials will be disposed of at the end of the project. (a) Tabletop role-playing games are social activities where friends get together and perform for a limited audience – one another. The small-group culture that can develop in these games encourages players to talk about their shared group history and about themselves. The proposed research asks participants to perform for a larger audience than normal – potentially anyone who is exposed to my field notes and tapes. Simply put, research participants are likely to divulge embarrassing, sensitive, or private information during the game sessions I will record. Since I can not hope to understand what aspects of game records will be considered “private,” (this is up to the research participants, not me) I must enact the following safeguards out of respect for the people I study.
(b) I will safeguard the confidentiality of the collected information primarily by restricting access to it. All research materials (aside from computer files) are to be stored in a locked, metal desk drawer in my personal office. I have the only key. All computer files will be individually password protected using one project password (which will not be recorded elsewhere) and stored only on my personal computer, which also requires a password for use. My computer does not leave my office and is not connected to a local network. One Backup copy of all project electronic files will be kept with the original tapes in the same locked desk drawer that houses the rest of the project data. (c) At the end of the proposed project I intend to retain electronic copies of all recordings for future research purposes, a procedure mentioned in the informed consent document. Any hard copies of this data (CDs, DVDs) will be locked away with other project records (such as consent forms) in my desk. Audio and video tapes will be retained only as long as is required to complete my thesis requirements – they will then be burned and destroyed. Upon request and free of charge I will disseminate hard copies of game session recordings back to the research participants who participated in them so long as the entire gaming group provides written consent. [TOC] 14. RISKS TO PARTICIPANTS. (a) Describe any potential risks - physical, psychological, social, legal, or other; (b) Include all known and anticipated risks to the participant such as: side effects, risks of placebo (inert) treatments, etc.; and (c) In research that proposes substantial risk to human participants, list emergency backup procedures that are in place such as medical or counseling interventions. (a) The potential risks to the research participants are as follows,
(b) There are no known or anticipated risks to the research participants that I can think of, and certainly no substantial risks. [TOC] 15. BENEFITS. (a) Describe the benefits and/or any compensation that the human participants can expect, and (b) Describe the gains in knowledge that may result from the research project. (a) The benefits the research participants can expect from participating in the proposed project are as follows…
(b) The gains in knowledge the project will provide are listed below…
16. CERTIFICATION AND SIGNATURES A. In preparing this IRB application, I certify that:
(1) I have successfully completed the IRB Required Tutorial,
Printed Name(s): Michael Van Ness B. Approval by faculty sponsor (required for all students). I confirm the accuracy of this application, I accept responsibility for the conduct of this research, the supervision of human participants, and the maintenance of informed consent documentation as required by the IRB.
Printed Name: Dr. Reed Riner C. Approval by Departmental Chair, Dean, Institute Director, or Other Primary Administrator. I confirm the accuracy of the information stated in this application. I am familiar with and I approve of the procedures that involve human participants.
Printed Name: George J. Gumerman IV. [TOC]
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